Graduate Division Online Calendar:
scheduling guidelines


Effective January 2025, appointments with the Division of Graduate Education (GEPA) are no longer required. Students who plan to graduate in the current quarter must submit the online form, "File for Doctoral/Master’s (Thesis) Degree Form." Please visit the Degree Completion page for details on the new process. See also the How to File for Degree document.

All final forms for degree completion (including the formatting check of the dissertation/thesis) will be reviewed upon submission of the final step in the "File for Degree" process detailed above.

Use this calendar only if you wish to request an optional formatting pre-check of your dissertation/thesis. You must upload your complete, formatted dissertation/thesis to ProQuest prior to the date and time requested via this calendar. The GEPA advisor will provide feedback on the formatting via email within 1 week from the scheduled pre-check. There is no in-person or Zoom meeting with a GEPA advisor.

Please carefully follow all formatting requirements detailed in the formatting manual found on the Preparing to Graduate page prior to submitting your dissertation/thesis for GEPA review.

Please email the appropriate advisor below if you have questions; provide your full name and PID.

Eliese Maxwell etmaxwell@ucsd.edu PhD dissertation appointments (except as noted below)
Kelsey Darvin k2darvin@ucsd.edu Master's thesis appointments (Biology, ECE, Structural Eng, SIO)
PhD dissertation appointments (Structural Eng)
Kim McCusker kmccusker@ucsd.edu Master's thesis appointments (Schools of Arts & Hum, Physical Sciences, & Social Sciences, Mat Sci, MAE, Data Sciences-HDSI)
Karen Villavicencio kvillavicencio@ucsd.edu Master's thesis appointments (BENG, CENG/NENG, CSE)
PhD dissertation appointments (CENG/NENG)
Sara Miceli smiceli@ucsd.edu MPH, DMA, EdD
PhD dissertation appointments (Biostats, BMS/BIOM, NEU, Public Health, Rady, all joint PhD programs with SDSU)


If you are a graduate student, click here to proceed to the calendar.